Job Details
Accounts Payable/Central Office Administrative Assistant
2026-02-05 Purdy R-II School District Purdy,MO
Description:
General Summary: The Accounts Payable/Central Office Administrative Assistant processes invoices and credit card payments, ensures timely and accurate payments, maintains financial records are in compliance with district policies and school accounting principles. Key duties include auditing invoices, preparing checks, responding to vendor inquiries and maintaining vendor information, assisting with financial reports and audits. Performs clerical tasks for the Central Office including greeting visitors, accepting deliveries, and answering phones.
Performance Responsibilities:
Position Type:
Secretarial/Clerical/Accounts Payable/Secretary
Date Posted:
11/25/2025
Location:
Purdy School District
Position: Accounts Payable/Central Office Administrative Assistant
Qualifications:
- Education Level: High school graduate or equivalent
- Certification:
- Experience desired: Experience with accounts payable and school accounting
- Other Requirements: Reliable; able to handle confidential matters; effective communicator with students, parents, staff and social agencies; Microsoft Office & Google Suite experience
General Summary: The Accounts Payable/Central Office Administrative Assistant processes invoices and credit card payments, ensures timely and accurate payments, maintains financial records are in compliance with district policies and school accounting principles. Key duties include auditing invoices, preparing checks, responding to vendor inquiries and maintaining vendor information, assisting with financial reports and audits. Performs clerical tasks for the Central Office including greeting visitors, accepting deliveries, and answering phones.
Performance Responsibilities:
- Performs Accounts Payable duties
- Serves as the public liaison/contact for the superintendent.
- Obtains, gathers and organizes pertinent data as needed and puts it into a usable format.
- Schedules and assists in the organization of the district office.
- Monitors all purchase orders, activity expenditures and expense vouchers to determine correctness of information, price extension, coding information and other pertinent information.
- Receives and gets pay approval for all invoices to be paid in due time.
- Prepares, enters and records all disbursements of district budget funds.
- Prepares transportation reports.
- Prepares and maintains documentation in relation to workers' compensation.
- Prepares various correspondences from the district office.
- Maintains a regular filing system of all paid bills.
- Maintains office supplies.
- Cooperates with auditors and provides information to them, as requested.
- Maintains vendor list on computer and enters purchase orders for encumbrance.
- Greets and assists the public in a courteous manner.
- Maintains regular and dependable attendance.
- Performs other duties, as assigned.
- Serves as Board Treasurer